Admissions

USM offers over twenty-five masters and doctoral programs, more than twenty graduate certificates, and certificates of advanced study.

The Office of Admissions oversees the application process for all graduate programs at the University of Southern Maine (except the University of Maine School of Law).

Graduate Admissions

The University of Southern Maine (USM) is an academic community that welcomes applications for admission from qualified candidates with various backgrounds and interests regardless of race, color, religion, gender, sexual orientation, national origin or citizenship status, age, physical or mental disability, or veteran status. The University seeks candidates whose academic achievement and motivation indicate potential for success in a graduate program.

The Office of Admissions invites prospective students to visit the campus to discuss their educational interests. The Office will provide information about academic programs, discuss admission requirements and procedures, and support prospective students. Prospective students are encouraged to contact the Office of Admissions at 1 (800) 800-4USM, (207) 780-5670, or admitUSM@maine.edu.

Admissions Requirements

To be admitted to graduate study, an applicant must have received a baccalaureate degree or the equivalent from a regionally accredited college or university and show promise of ability to pursue advanced study and research in the appropriate program.

Admission Procedures and Policies

The following policies and procedures apply generally; consult the particular degree program for specific information.

Application Requirements

• A completed application, available online at https://usm.maine.edu/office-of-admissions/apply/
• A current resume
• Official transcript(s) of all previous undergraduate and graduate work, excluding the campuses of the University of Maine System. The Office of Admissions can access University of Maine System transcripts provided the credits were earned in 1986 or later. If transfer credit shows on the degree transcript, the applicant must also request a transcript from the original credit-awarding institution. A transcript is official when it comes directly from the institution. If an applicant is submitting an official transcript, it must be in a sealed envelope from the institution indicating that it is an official document. If the envelope has been opened before arriving at the Office of Admissions, it is no longer considered an official transcript. Institutions that send electronic transcripts should send them directly to the Office of Admissions at edocs@maine.edu.

Application Requirements Specific to Programs

• A current resume
• An essay or personal statement. Topics vary per program. Please check the Office of Admissions’ website under Graduate Degree Application: https://usm.maine.edu/office-of-admissions/apply/.
• Letters of recommendation (number determined by individual program). Recommendations are easily submitted using the online application form. Applicants are asked to provide the name and email address for each of the recommender during the application process. Once the application is submitted, an email will be automatically generated to the applicant’s recommenders directing them to fill out the electronic letter of recommendation. References should be from individuals who are qualified, through direct experience with the applicant’s academic or professional work, to comment on ability to undertake graduate study in the chosen profession. Letters of recommendation must be submitted by the person writing the letter to be considered for the application.
• Any other materials as defined by the school or college. Please check the website of the specific program, or contact the Office of Admissions at admitusm@maine.edu.

Additional Application Requirements for International Applicants

• $50.00 application fee (Canadian applicants are exempt)
• International Transcript Evaluations: USM requires official college transcript evaluations from an agency that is a current member of the National Association of Credential Evaluation Services (NACES) as indicated on their website: http://naces.org/members) or the Association of International Credit Evaluators (AICE https://aice-eval.org/endorsed-members/). Evaluations done by the agency must be course-by-course evaluations and provide verification that the degree the applicant holds is equivalent to a bachelor’s degree from the United States.
• English Proficiency Test Scores. Official English proficiency examination scores may be required from international applicants and/or applicants whose primary language is not English, unless the applicant has received a degree from an English-speaking institution. USM accepts the following score reports sent directly from the testing agency: Test of English as a Foreign Language (TOEFL), International English Language Testing System (IELTS), Pearson Test of English (PTE), or Duolingo English Test (DTE). 

For additional policies and procedures governing application to a particular school or college at USM, please refer to the program description in this catalog. University policy does not permit the conditional admission of international students to graduate programs or certificates. However, exceptions to this policy may be made on a program-by-program basis in consultation with the Director of Admissions.

Application to Graduate Certificate Programs

Candidates must submit all application materials directly to the Office of Admissions via the Application Processing Center, University Processing Center, PO Box 412, Bangor, ME 04402-0412. Electronic transcripts and other application materials can be emailed to edocs@maine.edu. Candidates for admission must submit:

• Online application for Certificate Program
• Official transcripts all colleges and universities from which you received a degree
• Current resume
• Personal statement
• Additional or other special admission requirements specified by the program

The application for certificate programs is available online at the Office of Admissions website at https://usm.maine.edu/office-of-admissions/apply/. Please note, that students enrolled solely in a graduate certificate program are not eligible for Federal financial aid.

Readmission

A student previously registered in a graduate program who has failed to maintain continuous enrollment or who has withdrawn or been withdrawn from the program, or a student who has failed to matriculate in accordance with the enrollment deadline and who wishes to resume studies, must file an application for admission by the regularly published deadlines for the admissions process for that program. The application for readmission is to be accompanied by official transcripts of any work attempted in the interim and any other relevant or required updated material.

Students that are reapplying will use the main application for admissions. There is no application fee. The application can be found at https://usm.maine.edu/office-of-admissions/apply/.

Application Materials Should Be Sent To:

University of Maine System Application Processing Center
PO Box 412
Bangor, ME 04402-0412

Colleges and universities that participate in electronic submission of transcripts can send official transcripts to edocs@maine.edu.

For a complete listing of application instructions, go to: usm.maine.edu/office-of-admissions/apply/​.

Application Deadlines

Applications for admission and all supporting material must be postmarked by the deadlines set by the individual graduate programs. Please refer to the Office of Admissions’ website for a list of deadlines: https://usm.maine.edu/office-of-admissions/apply/

Deadline for Enrollment

An applicant admitted for full-time or part-time study must register in the semester for which they have been admitted unless other arrangements are formally made with the program to which they have been admitted. The Office of Admissions must receive written notification of any such arrangements.

Admission Decisions

Regular admission is granted to a student with a record of high scholarship and about whom there is no question of ability to carry on graduate study.

In some instances, conditional admission may be granted to a student who does not meet the established requirements or standards, provided there is sufficient evidence to show that the student is capable of doing satisfactory graduate work. Prospective students should consult the specific graduate program for further information. A program that admits a student conditionally determines the conditions that the student must meet. If a program determines that a student has not met these conditions, the student may be withdrawn from the program.

Appeal of Admissions Decisions

Applicants may appeal an admissions decision by submitting a written appeal to the chair or director of the appropriate program within ten working days of receipt of the admission decision letter. The appeal will be reviewed by the chair or director, or the appropriate graduate program admissions committee, and the chair or director will notify the student of action taken on the appeal, within ten working days of receipt of the appeal. For further information about the appeal process, please contact the Office of Admissions at (207) 780-5670 or email admitUSM@maine.edu.

Full-Time or Part-Time Status

Full-time registration is for six or more degree credits; part-time registration is less than six degree credits.

Note: For the purpose of eligibility for graduate assistantships, financial aid, or Veterans’ benefits, credits required for full-time status may differ. Please consult the Office of Graduate Studies, the Office of Student Financial Services, or the Veterans’ Services Office for current requirements.

Matriculation in a Second Program

Occasionally students seek to pursue a second program, either after graduating from their first program, or prior to completing the first program. In either case, the student must apply for admission to the new program. All courses, grades, and quality points taken at the graduate level will be recorded on one transcript. The new program will determine which courses will count toward graduation. Typically a maximum of nine credits may count toward both degrees.

Transfer Credit

Transfer credit is graduate credit earned for coursework prior to matriculation into a graduate program at the University of Southern Maine. Credit may be received for coursework completed at the University of Southern Maine or at another institution. Such credit is normally approved only at the time of admission and a request for approval must be included as part of the admissions application. The University of Southern Maine strongly suggests that no more than nine transfer credits be allowed. However, the amount of transfer credit is determined by each graduate program. Transfer credit will not be approved for: 1) courses that would not have received graduate credit at the University of Southern Maine, 2) courses that exceed time limits prescribed for a particular degree program, 3) courses in which a grade lower than a B was received, and 4) courses that are inappropriate for inclusion in the student’s program of study. Some programs have more specific policies regarding transfer credit. Please consult the program sections of this catalog for degree program policies. To facilitate the evaluation of transfer credits for courses taken at institutions other than the University of Southern Maine, the applicant should include a copy of the course description taken from the institution’s catalog that was in effect the year the course was taken.

Credit for Prior Learning (CPL)

Students wishing to earn credit at the graduate level should contact the CPL office directly at priorlearningusm@maine.edu or (207) 780-4663. 

All graduate CPL credit must be approved by program faculty.

New England Regional Student Program

In cooperation with the New England Board of Higher Education (NEBHE), the University offers undergraduate and graduate programs of study at reduced rates of tuition to qualified candidates from the New England states. Because the listing of programs varies from year to year, candidates should check the most up-to-date listings, which can be found at https://usm.maine.edu/office-of-admissions/new-england-regional-student-program. Further information is available at nebhe.org/tuitionbreak.

Immunization Law

Maine state law requires all individuals born after December 31, 1956, who plan to enroll in a degree program or plan to take twelve or more credits, to show proof of immunity against measles, mumps, rubella, diphtheria, and tetanus before registering for classes.

Immunization records must be on file with Student Health Services before students will be allowed to register for classes.

Specific information about immunization requirements is sent with admissions packets, and is also available in most departments, at Student Health Services, and online at https://usm.maine.edu/university-health-and-counseling-services/. The Immunization Hotline number is (207) 780-4504.

Professional Licensure and Certification Notice

Students who are pursuing degrees leading to application for professional licensure or certification, and/or who will be participating in clinical placements, internships, or practica through their USM program should be aware that their host facility may require a criminal background check, fingerprinting, or drug screening. In such situations, each student is responsible for obtaining and paying for the background check or other screening process and for delivering required documentation to the facility. Although the University will make reasonable efforts to place admitted students in field experiences and internships, it will be up to the host facility to determine whether a student will be allowed to work at that facility. Students should further be aware that a criminal record may jeopardize licensure by the state certification body. Students may consult the certification body corresponding to their intended occupation for more details. Successful completion of a program of study at USM does not guarantee licensure, certification, or employment in the relevant occupation.

Students enrolled in or applying for a program that leads to licensure should visit the UMS State Authorization & Licensure page to learn more about their specific program and the licensure requirements in other states and territories, in addition to the contact information needed to inquire further into the licensure requirements associated with this program. Students should carefully review the information on licensure at https://www.maine.edu/licensure/. 

Email Communication Policy

In order to meet the academic and administrative needs of the University community, the University has established email as an official and primary means of communication with its students, admitted and/or enrolled. In some cases, email may be the only form of communication. Official University assigned email accounts are created for all admitted and/or enrolled students. Students are responsible for reading all information sent to them via their University assigned email account. The University has the right to expect that such communications will be received and read in a timely fashion.

It is imperative that students understand that a majority of University information will be communicated to them via their assigned email account. Confidential information will not be sent via email. If the University needs to convey sensitive information to the student and the information cannot be conveyed using the password-protected student self-service venue, the University will send the information via United States Postal Service. The University reserves the right to notify students via email when any action on the student’s part may be necessary. Some actions can be accomplished using the University’s Student Information Systems, made available through special password-protected links. Students should activate their assigned email accounts at http://mail.maine.edu.

For assistance in activating your University account, visit usm.maine.edu/information-technology/it-help-desk or contact the HelpDesk at (207) 780-4029, or help@maine.edu. The complete E-mail Communication Policy can be found at usm.maine.edu/information-technology/.